Probate

311 Albert Sabin Way
Cincinnati, OH 45229
Phone: (513) 558-8888
Fax: (513) 558-0512
Probate Court Liaison / Clinical Reviewer: Roger Gage, RN, BSN
Probate Support Specialist: Sarah Mockbee, BS

General Information

Outpatient civil commitment - A multi-system collaborative effort (including the Probate Court, Hamilton County Mental Health and Recovery Services Board, Mental Health Access Point and CPST agencies) which provides and monitors Probate Court-ordered outpatient mental health services in the community setting while a respondent (patient) remains under the jurisdiction of the Probate Court. To access outpatient forms, please visit Useful Information > Forms > Probate > Outpatient.

Inpatient civil commitment - MHAP staff assess clinical data contained in Probate affidavits to assist the Probate Court in determining if the named respondent is mentally ill and subject to involuntary commitment to a hospital. MHAP staff then makes a referral to a hospital for commitment if clinically indicated. To access inpatient forms, please visit Useful Information > Forms > Probate > Inpatient.

Coordination of transfers from community hospital psychiatric units to the state psychiatric hospital.

Fact Sheet

  • Outpatient Community Probate (OCP) is a legal status in which a client has been committed to a hospital by Probate Court order, who has stabilized and been discharged from the hospital but remains under the jurisdiction of Probate Court while receiving outpatient services. This is an involuntary treatment status. When a client is placed on OCP status he/she will have periodic court hearings through Probate Court to determine if he/she should remain on OCP.
  • To determine the date of these periodic court hearings there are multiple options:
    • View the Probate Court web site at http://www.probatect.org/. Click on Records Search. Then click on Mental Health, enter client’s name and submit. Check docketing for the most current next full hearing date. You may also contact the court by telephone by dialing 946-3591.
    • Call Clinical Review staff/Roger Gage at 558-9503 or Probate Support Specialist/Sarah Mockbee at 558-3425.
    • Your agency will receive a hearing notification 30 days prior to the hearing date. This can be obtained from your agency’s Probate Court liaison.
  • The 30-day notification letter will outline the documents required for the Probate Court hearings. All documents need to contain current clinical information (within 30 days). All documents must be typed, signed by the appropriate parties, including the client, and faxed to MHAP (558-0512) at least five business days prior to the hearing.
  • The documents needed for the hearing are available at Useful Information > Forms > Probate.
    • M.D. (Psychiatrist) report
    • Case Manager report
    • Outpatient Treatment Plan – Must be signed by all parties (Doctor, CM, and Client).
    • Request for Continuance
    • Application for Voluntary Treatment
    • Request for Dismissal
  • If a continuance, which would delay a hearing, is necessary; please complete the request for continuance which details reasons for requesting continuance. A legitimate need should be clearly defined. This document must also be signed by Case Manager and faxed to MHAP (558-0512) five business days prior to the hearing.
  • If a client is stabilized and adhering to his/her Outpatient Treatment Plan, the client can be offered the option of voluntary treatment. In this case, a voluntary treatment form may be signed by the treating outpatient psychiatrist and the client at any time during the client’s treatment and then faxed to MHAP (558-0512).
  • If a dismissal, which would close client’s Probate case, is necessary; please complete the request for dismissal form, which details the reason for this request. A legitimate reason for dismissal should be defined. This document must also be signed by Case Manager and faxed to MHAP (558-0512) five business days prior to the hearing by 3:30PM.
  • If documents are not submitted correctly to MHAP within established time frames, responsible parties are subject to being subpoenaed to court.
  • Please contact Clinical Review Staff if you have any questions regarding these processes for clients on Outpatient Community Probate.